Welcome to 2020 All Hallow's Eve Application Information Page!

 

It is vital that you read the guidelines before filling out the application.

Puget Sound Pagan Pride reserves the right to adjust the number of providers for any particular type of good, service, performance, or presentation, based on time and/or space considerations.

 

GENERAL OVERALL GUIDELINES AND INFORMATION

These are the combined guidelines for educational (workshops, panels, presentations, informational, crafts), vendors, readers and ceremonies. Your application should include enough specifics of your performance, presentation, or products that we are able to review it effectively.

 

Please Take Note:

  • Vendors (including readers): list all types of products that will be sold or services that will be offered.​

    • Vendors are those individuals, businesses, or groups that are selling tangible goods or services. This includes those who sell goods or services on a per donation basis.​

 

  • Altar Education Walk: This year we plan on having an Altar Education Walk, similar to museum displays to highlight differences between practices, which should be a delightful complement to the Dia de los Muertos celebration which is on the same day, at Seattle Center. This adds another element of education to the entire event and shows a wider perspective on this holiday with its practices. We encourage all who plan on doing an info booth to consider participating in the Altar Education Walk instead. Please have someone available to speak to your traditions and the display.     **Participation in the Altar Education Walk is Free.       

    • Altars in the Altar Education Walk are reserved for an individual, group, or non-profit organization who wish to have information or educational material available for people to pick up. A small collection container can be placed to collect donations, but no item or service may be provided in exchange for a donation nor may readings be performed for free.

 

  • Information Tables: Information tables are for those groups that wish to share notices of events, gatherings and other locally related information and/or who do not desire to participate in the Altar Education Walk. That said, we are encouraging all groups that would like to explain more about their tradition to participate in the Altar Education Walk, putting them all together with consistency in display. Recycling, composting and other nature based information tabling is greatly appreciated.

    • Informational Tables are reserved for an individual, group, or non-profit organization who wish to share notices of events, gatherings and other locally related information. Recycling, composting and other nature based information is greatly appreciated. We might also suggest you provide information or educational material available for people to pick up. A small collection container can be placed to collect donations, but no item or service may be provided in exchange for a donation nor may readings be performed for free.​

  • Presenters: Please include a brief outline of your discussion and/or workshop, and any expected costs to the attendees for supplies. Please keep in mind that we need to focus on the educational / cultural content, rather than the religious / spiritual side. An example might be using the title, “Broom Making and Traditional Uses” -rather than- “Creating a Magick Ceremonial Broom”. ​​

  • All Vendors, Presenters, Informational Booth, Altar Education Walk and Art Gallery Participants are required to donate an item (store merchandise, gift certificate, massage, reading, etc.) with a minimum value of $15.00. These donations will be collected and will be used to as part of our raffle to raise funds and support Pagan Pride activities both at the event and throughout the year.  You will be issued a tax receipt for your donation.

  • No alcohol, drugs, or drug paraphernalia may be sold, displayed, or involved in a performance or presentation.

  • This is a family-oriented event. Adult-themed (i.e., overly sexual or displaying nudity) items, performances, or presentations are not allowed without the written permission of PSPP.

  • No open flames allowed, no Burning of Incense and please be respectful of allergies and highly scented items.

VENDOR PROCESS

  • PSPP is delighted to announce that as vendors at Seattle Center (SC) your WIFI, ELECTRIC, and PARKING are all inclusive as part of the vendor package.

    • (If you seek a more secure WiFi connection, you will be put in contact with the SC to make necessary arrangements.)

  • An application is submitted using the link at the bottom of this page, and reviewed to verify that it meets our guidelines and maintains the level of diversity our attendees have come to expect.

    • Please note: Priority selection/placement will be offered to returning vendors.​

  • Once your application is reviewed and accepted, we will send you a PayPal invoice detailing your charges.

  • If you do not pay the invoice within the 4 days, please contact the PSPP vending coordinator before making your payment. Space availability and pricing are subject to change.

  • As soon as we receive payment, you will receive an email to  make your booth placement selection . The spots are assigned based on when we receive the email response.  Due to inevitable booth request overlap, please submit your three preferred choices.

    • Please note: Priority selection/placement will be offered to returning vendors.

  • If you do not respond to the follow up email, with your preferred choices within 3 days, a space will be assigned to you by PSPP.

PSPP does not offer refunds. If payment is not completed in the allotted time, any deposit made is forfeit.

VENDOR GUIDELINES

  • Franchise resellers (Mary Kay, Scentsy, Partylite, etc.) are not allowed.

  • Each vendor is responsible for ensuring that they meet all legal requirements for operation of a business in the State of Washington and the City of Seattle.

  • 15% commission of sales, before sales tax, are required to be paid to Seattle Center. Also please keep in mind, vendors will be expected to submit their sales and Pay at the End Of The Day.  A Form will be Provided to you

  • There will be No Charge for the use of Tables and Chairs, Please indicate on the Application form how many you will need.

    • There will be a $10 Fee for the use of Tablecloths​

  • You will be given an opportunity to select your booth location after you have paid for your registration. Please refer to the above stated information in the “VENDOR PROCESS” section. Booths may be switched once assigned, with permission of all involved parties and with approval of PSPP.

  • A single vendor booth measures 10’x10’. Vendors may purchase more than one booth space, but must fill any space that is purchased. There will not be space available behind or beside booths for extra storage, please plan accordingly.

  • Up to two vendors (whether commercial, business or reader) are allowed per booth space. In the case of two vendors sharing a booth, please include both business names on the application.

  • Set up will be Friday from 12 - 7 PM and Saturday 8 - 9 AM. Tear down can start at 5PM on Sunday.

    • All booth-holders are expected to be set up and on site by 9AM on Saturday and Sunday, and must be packed up and off site by 7PM on Sunday.

    • Event hours are from 9AM-5PM Saturday and Sunday, October 12 - 13, 2018.

  • You are responsible for setting up, tearing down and maintaining your booth and booth area. Volunteers may not be available to help, so please be prepared to carry and set-up/take down your own booths. It’s recommended that you bring your own hand carts/trucks, as carts may or may not be available on site.

  • All merchandise must fit within the assigned area; distribution, layout or handing of any items outside the area is not permitted.  Vendors may pass out flyers, advertisements, etc.

 

 

Ceremony/Performer/Presenter

GUIDELINES

  • No minor may participate in a ceremony or entertainment act without prior written or verbal consent from the minor’s parent(s) or legal guardian(s).

  • All performers/presenters should report to the entertainment volunteer an hour before the scheduled performance time to receive directions for unloading, verify equipment setup, etc.

  • You are responsible for providing, setting up, and tearing down your own equipment.

  • There will be an information table where you may leave business cards, handouts, etc. for the public.

Presentation/Workshop 

GUIDELINES​

  • You can teach practices/beliefs from any path in a workshop, class, panel discussion and/or lecture.  Examples include African-Diaspora (Hoodoo / Voodoo), Asatru-Heathen, Celtic-Druid, Ceremonial, Discordianism-Chaos, Divination, Ecology/Sustainability, Egyptian/ Kemetic, Faerie-Feri,  Goddess Spiceremonyity, Hellenic- Roman, Paganism, Wicca, Left Hand Path Workings, Shamanic-Ancestral, Naturalistic/ Humanistic, etc. Our partners at Seattle Center welcome this. The tone of any presentation must focus on the cultural and educational aspects of practices. Negative or superlative comparisons of paths should be avoided. Positive examples are welcome. Examples

    • This path is better for spirit - Not accepted

    • This path respects animals, that path respects nature - Accepted

  • To host an arts and crafts activity, the following info is needed:

    • The topic, the name of the activity, and the age group of the activity (3-7, 5-12, teen, general/adult)

    • A brief description, including cautionary considerations (fragrance, sound, other sensory, use of scissors or sharp objects, list of allergens/skin irritants that could be associated, such as herbs, oils, etc.)

  • Please note: Children under the age of 13 must be accompanied by an adult at all times.

    • Additionally, all participants should be instructed to sign a release of liability waiver.​

  • Length of the presentations range from 60 minutes to 90 minutes. You can choose how long you need and will need to specify on your application. Presenters may not attempt to sell a product or service during the presentation, though they are welcome to hand out business cards/information to attendees and/or direct them to a vendor booth. You are able to request money for supplies for crafts. This will need to be indicated on the application.

  • A table and chairs for the audience will be provided. Please detail any additional needs on your application.

  • There will be an information table where you may place business cards, handouts, etc. for the public.

  • All Presenters are required to report to the entertainment volunteer an hour before the scheduled performance time to receive directions for unloading, verify equipment setup, etc.

  • Tables and chairs will be set up prior to your presentation. You are responsible for setting up and tearing down all other material and equipment used for the workshop.

 

Topics and Ideas for workshops

  • Minors [are encouraged!] will be allowed to teach with the support of an adult and we will offer many kids activities throughout the day.   

  • We are encouraging you to teach and do ceremonies during your workshops. If you have written a book and want to present it, here is your chance. (Books can be sold during your scheduled workshop time.)

  • If you want to lead a craft project, such as fairy rings, wands or anything kids or adults would be interested in, we want you. (You may collect a small, set amount of money for supplies only).

  • Teach 101/102 level classes, such as Paganism, Kitchen witchery, Herbalism; the basics about your topic, etc.… Our goal is to educate the public and help newly motivated humans find their place on all  the enchanting paths. 

If you have Read this information and still have Questions, Please Email the Proper Channel listed Below​.

 

Are you ready to make All Hallow's Eve an awesome experience?

 

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